Show Season Planning Tips & Checklist

Show Season Planning Tips & Checklist

Show Season Planning Tips & Checklist

This checklist will help you keep track of tasks and timelines essential for a successful season for your club and exhibitors.

The 2018-2019 Camellia Show Season is rapidly approaching.

This checklist will help you keep track of tasks and timelines essential for a successful season for your club and exhibitors. You will find it helpful to review Camellia Show Rules and Regulations: Governing Procedures and Judging of American Camellia Society Cooperative Shows each year. Please contact Lorie Huff, ACS Membership Coordinator, at lhuff@americancamellias.org or toll-free at (877) 422-6355 with any questions.

1. Update Club Membership, Club Liaison Designee, Club Contact Information, and Club Web Page Content
Use the ACS Website Club Menu, located under the About Tab to renew your club’s membership, update the club’s officers, club liaison designee and contact information.

2. Register Cooperative Camellia Show with the American Camellia Society and Submit Show Schedule
Use the ACS Website’s Show Menu, located under the About Tab, to view the Show Calendar and Show Archives and to Register a Show. Show schedules may be submitted through the show registration form or by sending the document as an email attachment to cbielby@americancamellias.org.

3. Invite American Camellia Society Accredited Judges and Novice Judges
Use the ACS Website Show Menu, located under the About Tab, to invite ACS Accredited Judges and Novice Judges. Active Judges Listings for each state are updated weekly. Only judges listed on the website are eligible. Remind any judges in your club to renew their membership to remain eligibile to judge this season. Remind novice judges to have evaluations completed and returned to ACS.

4. Order Show Certificates, Entry Cards, Award Gifts and Camellia Care Tags
Use the ACS Order Show Products option from the ACS Website Show Menu, located under the About Tab, for Award Certificates, Etched Crystal and other award prizes. Items from the ACS Gift Shop also make great award prizes. Plan for and schedule volunteers to sell ACS and local club memberships at the Membership Promotion Table during the period when the show is open to the public. Clubs that sell plants may call (877) 422-6355 to request a supply of camellia care plant tags.

5. Submit cooperative show results to the American Camellia Society
Send Cooperative Show Results Report document as an email attachment to cbielby@americancamellias.org. The local show must send a show results report to ACS Headquarters within seven days for posting on the ACS Website and to be included in the point counts for “The Judges Have Spoken” section in the American Camellia Yearbook.

Click here to download and print a handout of the Show Season Planning Tips & Checklist.