ACS Board of Directors Positions & Responsibilities

ACS Board of Directors Positions & Responsibilities

Apply for an open ACS Leadership Position. See the criteria for these positions

Board of Driectors

Position Title:  President    

Slated by Board Development: Yes    
Elected by Region: Non-regional
Term Length: Two Years
Responsibilities General: Actively work to accomplish all missions and purposes of the ACS during his/her term of office
Responsibilities Specific:
  • Preside at all meetings of the ACS Board and of its Executive Committee.
  • Preside at all membership meetings.
  • Report to the membership at least annually regarding the state of the Corporation.
  • Serve ex officio on all committees.
  • Perform all duties as president as well as duties which the Board of Directors may prescribe.
  • Work closely with the Executive Director as the primary contact from the Board of Directors.

Position Title:  Vice President    

Slated by Board Development: Yes
Elected by Region: Non-regional
Term Length: Two Years
Responsibilities Specific:
  • Shall preside in the absence of the president.
  • Promote membership.
  • Any duties that the board or president shall deem necessary for the vice president to perform.
  • Shall preside over the Council of State Directors and report to the Board on behalf of the Council.

Position Title:  Past President    

Slated by Board Development: Automatic
Elected by Region: Non-regional
Term Length: Two Years
Responsibilities General: Ex Officio
Responsibilities Specific:
  • Serve as ex officio member of the Board of Directors for two years after his/her term.

Position Title: Secretary  

Slated by Board Development: Yes  
Elected by Region: Non-regional
Term Length: Two Years
Responsibilities General: Legal
Responsibilities Specific:
  • Ideally should be a lawyer or someone with equivalent experience.
  • Be responsible for minutes of all meetings.
  • Have a solid understanding and knowledge of the Articles and By-laws of the ACS.

Position Title: Treasurer  

Slated by Board Development: Yes  
Elected by Region: Non-regional
Term Length: Two Years
Responsibilities General: Financial
Responsibilities Specific:
  • Ideally should be a CPA or someone with equivalent financial experience.
  • Receive, disburse and maintain a record of all funds of the ACS.
  • Report the status of ACS finances to the membership annually and ensure that ACS staff provides regular financial reports to the Board and ACS Trust Board as outlined in governance policy.
  • Responsible for procuring an annual audit of the corporate books and presenting the audit to the Board.
  • The treasurer can at his/her discretion delegate the day to day deposits and writing of checks to pay bills.

Position Title: Vice President Atlantic

Slated by Board Development: Slated from among the three Regional Directors 
Elected by Region: Elected by Region to be a Director
Term Length: Three Years
Responsibilities General: The Regional Vice-Presidents shall have general supervision over the corporation’s affairs in their respective regions; shall actively seek to effectuate all of the missions and purposes of ACS in their regions; and shall be responsible for developing and serving the members in their regions, including organizing conventions which are held in their regions.
Responsibilities Specific:
  • Responsible for membership in his/her region.
  • Make every effort to attend as many local, state and regional camellia society meetings, shows and other events as possible.
  • Give talks concerning camellia culture, details of the ACS, and the benefits of membership.
  • Send a written report of activities on behalf of the ACS, to be in the hands of the Executive Director two weeks prior to the Fall and Annual Meetings of the ACS.
  • Responsible for conventions in their region.
  • Promote the use of the website.
  • Perform such duties that the Board of Directors may see fit for the good of the Society.
  • Be available for meetings in areas where there may be prospective new clubs or where faltering or defunct clubs may need rejuvenation.**

Position Title: Vice President Gulf

Slated by Board Development: Slated from among the three Regional Directors 
Elected by Region: Elected by Region to be a Director
Term Length: Three Years
Responsibilities General: The Regional Vice-Presidents shall have general supervision over the corporation’s affairs in their respective regions; shall actively seek to effectuate all of the missions and purposes of ACS in their regions; and shall be responsible for developing and serving the members in their regions, including organizing conventions which are held in their regions.
Responsibilities Specific:
  • Responsible for membership in his/her region.
  • Make every effort to attend as many local, state and regional camellia society meetings, shows and other events as possible.
  • Give talks concerning camellia culture, details of the ACS, and the benefits of membership.
  • Send a written report of activities on behalf of the ACS, to be in the hands of the Executive Director two weeks prior to the Fall and Annual Meetings of the ACS.
  • Responsible for conventions in their region.
  • Promote the use of the website.
  • Perform such duties that the Board of Directors may see fit for the good of the Society.
  • Be available for meetings in areas where there may be prospective new clubs or where faltering or defunct clubs may need rejuvenation.**

Position Title: Vice President Pacific

Slated by Board Development: Slated from among the three Regional Directors 
Elected by Region: Elected by Region to be a Director
Term Length: Three Years
Responsibilities General: The Regional Vice-Presidents shall have general supervision over the corporation’s affairs in their respective regions; shall actively seek to effectuate all of the missions and purposes of ACS in their regions; and shall be responsible for developing and serving the members in their regions, including organizing conventions which are held in their regions.
Responsibilities Specific:
  • Responsible for membership in his/her region.
  • Make every effort to attend as many local, state and regional camellia society meetings, shows and other events as possible.
  • Give talks concerning camellia culture, details of the ACS, and the benefits of membership.
  • Send a written report of activities on behalf of the ACS, to be in the hands of the Executive Director two weeks prior to the Fall and Annual Meetings of the ACS.
  • Responsible for conventions in their region.
  • Promote the use of the website.
  • Perform such duties that the Board of Directors may see fit for the good of the Society.
  • Be available for meetings in areas where there may be prospective new clubs or where faltering or defunct clubs may need rejuvenation.**

Position Title: Club Directors

Elected by Region: Elected by ACS Membership
Term Length: Three Years
Responsibilities General: Club Directors shall actively seek to effectuate all of the missions and purposes of ACS in their regions; and shall be responsible for developing and serving the members in their regions, including organizing conventions which are held in their regions.
Responsibilities Specific:
  • Membership in ACS and in a local club
  • Contagious enthusiasm for ACS and building membership through active marketing
  • Attendance at all meetings of the ACS Board of Directors
    • In person
    • By conference call if unable to attend in person
    • Adequate preparation for all meetings including review of all materials sent in advance
  • Communication
    • E-mail and Internet capacity on a regular basis
    • Commitment to respond to communications in a timely manner
  • Willingness to serve on ACS Committees
    • One or more
    • Taking responsibility for completing committee and/or task work in a timely manner
  • Annual financial donation
    • Appropriate for one’s own means
    • Paying own expenses for travel to ACS Board meetings, etc.
  • Fundraising
    • Willingness to participate in fundraising activities of the ACS (solicitation of others, identification of prospects)
  • Understanding of nonprofit governance (ability to read budgets, audits and financial reports for both ACS and the ACS Trust; organizational planning, risk management, respect for organizational structure, commitment to ensuring organizational accountability and integrity)
 

Position Title: At Large Director (5 - 8 positions)

Slated by Board Development: Yes
Elected by Region: Non-regional
Term Length: Three Years

Position Title: ACS Executive Dirctor

Slated by Board Development: N/A
Elected by Region: Ex Officio
 

ACS Board of Directors Positions & Responsibilities