New Club Director Election Procedures

New Club Director Election Procedures

Find out about the new Club Director positions on the ACS Board of Directors.

The American Camellia Society’s Board of Directors changed the bylaws in January 2016 so that we could better serve the grassroots level of our membership. We want all of our members to feel included and have a voice in their chosen leaders. The six Regional Director posts are being replaced with nine Club Director positions. The Club Directors will be elected by the entire membership, following the procedures outlined below.

  1. Each local camellia club shall nominate a member by sending an email to the Board Development Committee ( containing the nominee’s name, phone number and email address. The nominee must then complete the leadership application on the ACS website under the About Tab and Governance Menu. (Board eligibility criteria are on the linked to the page.) Club nominations and completed leadership applications will be accepted through March 15, 2018.

  2. The Board Development Committee will review the nominees and submit the list of qualified candidates to ACS. ACS staff will enter the qualified candidates on an electronic ballot using Survey Monkey, a very well-known, extremely user friendly site for data collection.

  3. The electronic ballot will include all the nominees from each region and voted upon by all the current ACS members residing within that region. The initial election shall be for all three Club Directors from each of the three regions for a total of nine positions. The initial terms will be staggered in one, two and three year terms. All elections hereafter will continue with three year terms to keep up the one-third regional rotation.

  4. ACS will send an invitation to vote to the email account associated with membership records which were valid at any time during the previous calendar year before the election. Voters will be required to enter the email address associated with their membership records and their member number. Only one vote per membership will be accepted.

    1. Clubs should encourage members to ensure that ACS has a valid email address and that the email account holder allows messages from (by adding the address to the account’s contact list.)

      Not sure if ACS has your current email address on file? Click here to send a message to Membership Coordinator Lorie Huff to verify or update your contact information.

    2. Members who have opted out of Constant Contact communications will be unable to receive the invitation. Those with questions about their membership record should contact Lorie Huff at (877) 422-6355.

    3. Voting will only be open from April 1 – 30, 2018, giving members a month to go online, read about each candidate and cast a vote. Voting will be closed May 1, 2017 and new candidates announced in time to attend our annual summer business meeting at Massee Lane Gardens. All terms will be effective July 1, 2018; the American Camellia Society’s leadership rotates on its fiscal year which runs July 1 through June 30 each year.

Click here to download a handout with details, a list of regions, and the criteria for ACS Club Director Posts.

New Club Director Election Procedures